Exhibitor & Sponsor Information

Hello to our Valued Exhibitors & Sponsors!

As you may have noticed, we have moved the show to the Northern Wisconsin State Fair Grounds in Chippewa Falls, WI. Our show has grown significantly every year and we ran out of acreage at our previous location.

We have added a Monster Truck Throwdown Show on Friday and Saturday that will attract additional truck enthusiast of all ages from around the state. By holding the event late in the afternoon, visitors will have plenty of time to come into the grounds and check out all the activities of the show, especially our exhibitors.

We are also hosting Alex Debogorski, the Original Ice Road Trucker, who will appear in Exhibit Hall A throughout the weekend. 

We will be allowed to serve beer and wine this year.

The new location will give us many great amenities, two spacious inside exhibitor buildings (Exhibit Hall A & C), availability to Wi-Fi, indoor bathrooms, a sound system throughout the grounds, and easy access from parking to exhibit grounds. Exhibitors will be allowed to pick their booth location and size on a first-come-first-served basis. Every attempt will be made to fulfill the exhibitor’s request. Show management reserves the right to eliminate unsold spaces, shift sold spaces, or add unsold area to sold spaces, to insure a cohesive flow of the exhibit hall. Schematics of booth spaces will be updated below each Monday to indicate what spaces are sold and which are still available. An email with booth confirmation and placement will be sent upon receipt of your paid in full contract and accompanying $1 million Certificate of Insurance.

2017 Exhibitors and Sponsors will have the first opportunity to renew their booth/sponsorship for the following year until March 1st with payment in full by March 15th. After March 1st, all uncommitted returning exhibitor spaces or sponsorship programs will be released back into inventory. A letter of intent will be sent out in January of the next year as a reminder to rebook. 

All of the information found in the printed “Exhibitor & Sponsorship Registration Packets” can be found on this site, but call us at 715-832-6666 to request a packet for your convenience if you would like.  To insure yourself the best exposure for your company, we advise that you send your contract and deposit early to lock down your exhibit space, Wi-Fi, advertising or sponsorship opportunities. Spaces and advertising opportunities will go fast.

If there is anything you need, please give us a call at 715-832-6666, or send an email to info@ectruckshow.com.  We will do our best to accommodate you.

We look forward to you coming and sharing this new venue with us.

Sincerely,
Linda K. Biddle – Owner/Show Coordinator
linda@ECtruckshow.com
715-832-6666 show
715-271-2121 cell

In addition to the show trucks, we will be photographing exhibitors’ “company” trucks and semi tractor trailers this year.  Please call Terry (715-828-6571), Linda (715-271-2121), or our main line (715-832-6666) to make sure we have your company information and the number of trucks to be photographed prior to parking.

Exhibitor Information

 

Download 2017 Inside Exhibitor Registration Form & Contract (Exhibit Hall A or C)

Download 2017 Outside Exhibitor Registration Form & Contract

EXHIBITOR CHECKLIST:

  1. Exhibitor Registration Form (Inside or Outside)
  2. Exhibitor Contract (sign last page)
  3. Certificate of Insurance (minimum $1 million coverage)
  4. Payment (by May 1st, 2017)
  5. Questions Call Linda Biddle 715-832-6666

Inside Exhibitors (Exhibit Halls A & C):

Beautiful, centrally located exhibitor buildings will house inside exhibitors.  Electricity is built into both Exhibit Hall A and C. Restrooms are built into Exhibit Hall C. Restrooms are located adjacent to Exhibit Hall A. Rollin Coal BBQ will offer food and beverages within Exhibit Hall C and cater to the inside exhibitors.

The inside booths are of various sizes giving each exhibitor more choices to accommodate individual space requirements. Booth prices are marked on corresponding diagrams below (Exhibitor Hall A and C).

Electricity (110 volt) , one 6 ft table and 2 chairs are included for each inside booth (table skirting and covering not included, but can be added on). The booths will be separated by pipe and drape. Add table skirting and covering $20.00 per table. Additional 6 foot tables = $25.00 each, additional chairs = $5.00 each

Exhibit Hall A has an entry doors of 10’x11’ and Exhibit Hall C has entry doors of 10’x10’8”. The ability to place a vehicle within your booth may be arranged if the vehicle is preapproved before the contract is accepted.  Vehicles must be in place by 3:oopm on Thursday. Information needed to request a vehicle or trailer in your booth is in the Inside Exhibitor Contract.

Wi-Fi will be offered on an advanced ordered, first come first served, limited bases. The cost its $25.00 per device (Recommended to be ordered at the time your contract is submitted.) If ordered after contracts have been submitted, the latest date to purchase Wi-Fi would be 3 weeks in advance of the show if it is still available. The purchase of an IP address is for one device only. The use of routers, switches/hubs, DHCP, wireless LANS or other applications that allow the sharing of an IP address between multiple devices is PROHIBITED unless approved in writing by show management. Individuals in violation of this policy will be subject to pay $25 for each unauthorized connection and/or may be subject to disconnection of their service.

Thursday, August 17th is early setup for the outside and inside exhibitors.

 

 Outside Exhibitors:

CLICK THE BELOW LINK FOR A DETAILED SCHEMATIC OF EACH OUTSIDE EXHIBITOR ZONE:

ZONE 1 – Canopied Area Attached to Exhibit Hall A

ZONE 2 – 2A – Near the Permanent Restrooms, Between Exhibit Hall A and the Leinie’s Pavilion

ZONE 3 – In Front of Exhibit Hall C

ZONE 4 – Next to the RCU Building

ZONE 5 – Grassy Area Between the RCU Building & the Northwestern Bank Grand Stands

ZONE 6 – In Front of the Northwestern Bank Grand Stands

ZONE 7 – Along the Main Entrance Lane

The outside exhibit spaces will be priced by the parcel according to the size and location of each parcel. Exhibitors will select their parcel on a first come basis. Please indicate also 2nd and 3rd choices. 

Website schematics override any printed material as change may be necessary prior to the show. 

Every attempt will be made to place you according to your request. An email with parcel confirmation and placement will be sent upon receipt of your paid in full contract. (Certificate of Insurance must accompany each contract.)

Show management reserves the right to eliminate unsold parcels, shift sold parcels, or add unsold area to sold parcels, to insure a cohesive flow of the exhibit areas. Schematics of parcels will be kept updated on our website each Monday to indicate what spaces are sold and which are still available.  If you have questions or wish to discuss your placement, please call: Linda Biddle at 715-832-6666, Monday – Friday 10:00am to 5:00pm

Most parcels will have access to electricity depending on the location but it is not included in parcel price. Exhibitor is responsible to supply their own extension cords and special power ends. If electricity is available, see chart below for pricing.

This fee is for all 3 days of the show

20AMP or less (110v)                    $25.00

30AMP (110v)                                $40.00

50AMP (110v)                              $55.00

100AMP (110v or 220v)               $100.00

Additional 100AMP (110v or 220v) $85.00

Tents are available for rent through show management. Rented sizes available are 10×10 – $125.00, 12×12 – $175.00 and 10×20 – $225.00. Tents will be erected & staked in your booth prior to the opening of the show. The placement of all personal outside tents, not rented through show management must be pre-approved by show managers before tents can be erected. No staking into the ground until approved by show management. If tents are supplied by a professional rental company, they must first have approval for placement by show management before tents are staked and erected.

Wi-Fi will be offered on an advanced ordered, first come first served, limited bases. The cost its $25.00 per device (Recommended to be ordered at the time your contract is submitted.) If ordered after contracts have been submitted, the latest date to purchase Wi-Fi would be 3 weeks in advance of the show if it is still available. The purchase of an IP address is for one device only. The use of routers, switches/hubs, DHCP, wireless LANS or other applications that allow the sharing of an IP address between multiple devices is PROHIBITED unless approved in writing by show management. Individuals in violation of this policy will be subject to pay $25 for each unauthorized connection and/or may be subject to disconnection of their service.

Please note: Securing your parcel for 2018: Exhibitors will have until March 1, to renew their parcel locations for the following year. After March 1, all uncommitted exhibitor parcels will be released back into inventory. These parcels must be paid in full by March 15th 2018, to guarantee your space.  A letter of intent to exhibit will be sent out in January next year as a reminder to rebook your parcel.

Thursday, August 17th is early setup for the outside and inside exhibitors. 

  • Areas include: blacktop, grass, gravel
  • Requirements: $600 minimum – 3,000 square foot maximum
  • Outside exhibitor space to be purchased using approximate sizes
  • 6 foot tables = $25.00 each, chairs = $5.00 each (table skirting and cover not available for outside exhibitors)
  • Certificates of Insurance must be sent in with your contract PRIOR to the event with a minimum of $1 million coverage. The Northern WI State Fair Grounds requires proof of insurance well in advance of the event. PLEASE NOTE: a certificate of insurance must be submitted with contract.  Over the years we have spent many hours and many phone calls/emails to acquire this document.  It is each exhibitor’s responsibility to remit this document to us.

Refusal Notice: The Eau Claire Big Rig Truck Show, LLC and Photo Card Specialists, Inc. reserve the right to refuse space to any exhibitor if we currently have a business selling/promoting the same/similar product or deem that their product is inappropriate. We also reserve the right to refuse admittance to anyone whose behavior, dress or otherwise is deemed inappropriate or becomes disruptive to this event. This is a rain or shine show and no refunds will be given.

Liability Notice: The Eau Claire Big Rig Truck Show, LLC, Northern WI State Fair Grounds, and Photo Card Specialists, Inc. are not responsible for any lost/stolen property or injuries on the grounds.

Sponsorship Information

Download 2017 Sponsor Registration Form

Please consider the terrific opportunities for advertising your company and products at the Eau Claire Big Rig Truck Show and the Monster Truck Throwdown. Our advertising and sponsorship pages outline some of the many possibilities. We are always willing to discuss unique programs and your ideas.

Truck Show Sponsorships Opportunities

Title/Corporate Sponsorship – $10,000 (includes both Eau Claire Big Rig Truck Show and Monster Truck Show) SOLD – Thank You Air Products!

Includes many of the same benefits as the Platinum and Gold Sponsors, as well as the following:

Includes up to 2,000 sq. ft. of exhibitor space for no charge.

Continuous company recognition announcements (several times daily) by the bands during the show.

Full-color logo displayed on (2) 4′ x 8′ banners. (1) by the main public entrance and (1) in a prime location near the Monster Truck Show. Click for example

Full-color logo prominently displayed until 12/31/2017 on the ECBRTS website with a link to your company’s homepage.

First opportunity to renew sponsorship for ECBRTS 2018.

Includes Title/Corporate sponsor’s logo on the “Command Trailer” on both sides of the trailer as shown. Click for example

Includes Title/Corporate sponsor’s logo on the “Registration Trailer” in the center, on both sides of the trailer.  This logo will be larger than other sponsor logos. Click for example

Full-color logo on 12″ x 18″ wall posters (Click for example), mini posters, post cards, newspaper and magazine ads, and other printed promotional items. The Title/Corporate Sponsor logo will always appear larger than any other sponsor logo.

Full-color logo prominently displayed on both hospitality people trams. Click for example

Title/Corporate Sponsor logo prominently printed above other T-shirt Sponsors on back of the official ECBRTS T-shirt . All logos will be printed in one color (a full-color ECBRTS logo is on the front). T-shirts will be sold at select retailers, online at ECTruckshow.com, during the Eau Claire Big Rig Truck Show, as well as at select truck shows prior to the 2017 ECBRTS.

Receive 100 Eau Claire Big Rig Truck Show Collector 12 Month Wall Calendars, featuring full-color sponsor logo on the front cover and a full-color watermarked logo on each of the 12 months. 2018 calendars available in October, 2017. ($1,200 value) Click for example Additional calendars featuring your logo available for purchase at a discounted rate.

In addition to the calendars listed above, all calendars sold during the 2017 Eau Claire Big Rig Truck Show will incorporate the same Title/Corporate Sponsor information as indicated above.

Once a Title/Corporate Sponsor has been selected, any promotional and resale 2018 ECBRTS Collector 12 Month Wall Calendar will be printed with the Title/Corporate Sponsor’s logo. The 2018 ECBRTS Collector 12 Month Wall Calendar will utilize photos from the 2017 Eau Claire Big Rig Truck Show. Calendars available in October 2017. Click for example

Platinum Truck Show Sponsorship – $2,500 (Major Truck Show Sponsor)

Continuous company recognition announcements (several times daily) by the bands during the show.

Full-color logo prominently displayed until 12/31/2017 on the ECBRTS website with a link to your company’s homepage.

Full-color logo displayed on the show grounds on (2) 4′ x 8′ banners (Click for example) and 3′ tall signs (Click for example) placed throughout the show.

Full-color logo printed on select promotional items prior to the show, including but not limited to postcards, flyers, and ads.

First opportunity to renew sponsorship for ECBRTS 2018.

Logos will be on the front of 12″ x 18″ posters (Click for example) and on the back of mini promotional posters. The Platinum Sponsorship logos will be printed larger than the Gold Sponsor logos.

Receive 40 2018 Eau Claire Big Rig Truck Show Collector 12 Month Wall Calendars, with your company’s full-color logo on front cover and full-color watermarked logo on each of the 12 months. ($480 value) Calendars available in October 2017. Click for example Additional calendars featuring your logo available for purchase at a discounted rate.

Gold Truck Show Sponsorship – $1,000

Full-color logo prominently displayed until 12/31/2017 on the ECBRTS website with a link to your company’s homepage.

Full-color logo displayed on the show grounds on (2) 4′ x 8′ banners (Click for example) and 3′ tall signs (Click for example) placed throughout the show.

Full-color logo printed on select promotional items prior to show.

First opportunity to renew sponsorship for ECBRTS 2018.

Silver Truck Show Sponsorship – $500

Full-color company name/logo displayed on the ECBRTS website until 12/31/2017.

Full-color logo displayed on the show grounds on (2) 4′ x 8′ banners (Click for example) and 3′ tall signs (Click for example) placed throughout the show.

First opportunity to renew sponsorship for ECBRTS 2018.

Monster Truck Show Sponsorships Opportunities

Platinum Monster Truck Show Sponsorship – $2,500 (Major Monster Truck Show Sponsor)

Includes a 2 hour display of a Monster Truck at your place of business, extra charge for location over 15 miles from the fair grounds.

Full-color logo prominently displayed until 12/31/2017 on the ECBRTS website with a link to your company’s homepage.

Full-color logo displayed on (2) 4′ x 8′ banners. (1) by the main public entrance and (1) in a prime location by the Monster Truck Show  (Click for example).

Full-color logo on the front of the 12″ x 18″ posters.

First opportunity to renew sponsorship for ECBRTS 2018.

Special Event Sponsorship Opportunities
(All sponsors receive first opportunity to renew sponsorship for 2018 ECBRTS)

Alex The Original Ice Road Trucker – $5,000 or (2) $2,500

Can be sponsored by 1 or 2 companies. Company full color logo to be displayed on banner next to signing area, on hundreds of autographed prints distributed to show guests, on thousands of posters and printed promotional items, and on the show website with a live link to the company’s homepage. Click here for autograph print example featuring sponsor logo.

Hospitality People Mover Tram (Black) – $200 (12 available) – 1 logo location (either side roof panel)

Hospitality People Mover Tram (Wooden) – $200 (12 available) – 2 logo locations (same logo each side)




Tractors operated by ECBRTS staff will pull the two trams around the entire event grounds all weekend. The trams are to assist any guest that may require transportation. Your company logo will be displayed on 1 side of the roof panel of the black tram or on both sides of the wooden tram. The Title/Corporate Sponsor will have the largest logo on each tram.

Music Sponsor “Main Stage” – $2,500 – SOLD Thank You River States Truck & Trailer!

Full-color signage featuring your company logo in front of the stage and announcements of your company all weekend; includes on-stage interview(s).

Stage Sponsor “Main Stage” – $1000  SOLD Thank You Eau Claire Auto Parts Store!
Stage Sponsor “Main Stage” – $1000

Can be sponsored by 1 or 2 companies. Full-color signage featuring your company logo in front of the stage and announcements of your company all weekend.

T- Shirt Sponsor – $350 (10 available)

A white sponsor logo will appear on the backside of the black Eau Claire Big Rig Truck Show T-shirts (a full-color ECBRTS logo is on the front). Your logo will be approximately 4 sq. inches. T-shirts will be sold at select retailers, online at ECTruckshow.com, during the Eau Claire Big Rig Truck Show, as well as at select truck shows prior to the 2017 ECBRTS.

Eau Claire Big Rig Truck Show “Moving Billboards” Trailer Sponsor – pricing see below

No other advertising plan can guarantee to reach the same number of target audience with so few dollars invested.

Contact Information

Contact us at 715-832-6666 to become an exhibitor, a sponsor, or if you have any questions.

Terry Biddle or Linda Biddle
Eau Claire Big Rig Truck Show, LLC
2425 Seymour Rd
Eau Claire, WI 54703